Privacy Policy & Data Security

This Privacy Statement outlines how Advance Medical Journal (AMJ) collects, processes, and protects the personal data of authors, reviewers, editors, and users interacting with our editorial management ecosystem. AMJ is dedicated to ensuring that all personal information remains fully confidential and is handled strictly in compliance with global publication ethics and data protection standards.

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1. Scope of Personal Data Collected

To efficiently manage the peer-review, editorial tracking, and production workflows, AMJ collects the following necessary identifiers:

• Profile & Contact Metadata: Full name, institutional or academic affiliation, official department, country, and institutional email address.
• Academic Identifiers: ORCID iDs (highly recommended for authors) and verified publication histories for peer reviewers.
• Manuscript Assets: Full names, emails, and affiliations of all co-authors listed within the submitted manuscript files.

2. Legal and Ethical Use of Information

AMJ processes personal data exclusively for non-commercial, legitimate scholarly publishing routines. This includes:

• Facilitating the double-blind peer-review mechanism by verifying the identities of handling editors and reviewers.
• Communicating automated and manual editorial lifecycle updates (submission confirmations, revision requests, and final decisions).
• Distributing metadata of published papers (Author Name, Affiliation, ORCID) to indexing agencies, abstracting services, and permanent digital archives (such as Crossref for DOI minting).

3. Confidentiality and Third-Party Policies

AMJ operates under a strict non-disclosure framework. We do not sell, exchange, lease, or distribute user data to any external marketing agencies, advertising networks, or third-party brokers.

Information sharing is limited to secure editorial interactions. All peer reviewers operate under explicit non-disclosure conditions, prohibiting the retention or sharing of manuscripts and author details during or after the review phase.

4. Integrity and Security Measures

Our electronic submission platform utilizes Secure Socket Layer (SSL) encryption protocols for all data transmissions. Access to internal user databases is heavily restricted via multi-level permissions, limited only to the Chief Editor, assigned Section Editors, and the production team directly responsible for typesetting and publishing.

5. Data Retention & Right to Rectification

Registered profiles remain active in our database to ensure historical tracking of peer reviews and published works. Users retain the complete right to log into their dashboard at any time to update, correct, or amend their professional details. For profile deactivation or deletion requests, please contact our administrative desk.

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